Templates for each purpose
Covers confirmation and promotion letters, show-cause, hearing, suspension, warning, dismissal and appeal letters, and training certificates.
Module · in every plan
Configuration
Accurate letters from your own wording, in a few clicks
Typing out confirmation, promotion or warning letters by hand is slow and easy to get wrong. With Letter Templates you write the wording once, and DeeHr360 fills in the details from the employee's record. The letter is produced as a PDF on your letterhead and saved to the right folder.
How it works
5 steps, from start to finish
Write the template
Write the wording in the editor and choose what the letter is for, such as a confirmation, promotion or warning.
Insert merge fields
Add fields such as the employee's name, job title, department or a case reference from the list, and unknown fields are caught when you save.
Preview for a person
See the letter filled in for a real employee before anything is made, with any missing details shown.
Issue the letter
Make the letter as a PDF on your letterhead, signed in the name of the person issuing it.
Filed automatically
The letter is saved in the employee's Letters folder, or in the case folder if it is a disciplinary letter, and can be shared with the employee.
What it does best
Built for the way HR really works
Filled from real records
Merge fields pull details from the company profile, the employee, the signatory and, for disciplinary letters, the case.
No letters with gaps
If a merge field has no value, the letter is refused rather than sent out with a blank.
Saved as a document
Every letter is saved as a PDF in the document folders, not left as a loose file.
Separate right to issue
Writing templates and issuing letters are separate permissions, and issuing is also checked against the person and the case.
What's included
Everything in Configuration
- Letter TemplatesWrite letter templates with merge fields, preview them for a real employee, and issue PDFs on your letterhead that are saved to their file.
Who uses it
Each person sees their part
HR
Write and maintain the company's letter templates and issue letters to employees.
Managers
Issue letters for the people and cases they are allowed to handle.
Employees
Receive the letters HR chooses to share with them in their own folder.
Try Configuration with your own people.
The free trial opens every module for a month.