Folders that mirror your organisation
Unit folders follow the organisation tree, and the head of a unit, and the heads of units above it, administer its folder.
Module
Documents
Every HR file in one place, seen only by the right people
HR papers end up spread across shared drives, inboxes and filing cabinets, and nobody is sure who can open what. DeeHr360 keeps them in folders that follow your organisation structure, with a folder for each employee. Access follows the same structure, and every share, version and change is recorded.
How it works
5 steps, from start to finish
Folders appear automatically
Each organisation unit and each employee gets a document folder, and these folders follow your structure as it changes.
Upload the file
A folder administrator uploads a document with a name and description into the right folder.
Share or restrict access
Administrators give named people access to a folder or document, or exclude a person from one document.
Replace with new versions
Uploading a revised file adds a new version, and earlier versions can still be listed and downloaded.
Find and review history
People search or browse every document they may see, and open a document's or folder's history of changes.
What it does best
Built for the way HR really works
A folder per employee
Every new employee gets their own folder, and letters made for them are saved in it automatically.
Sharing and exclusions
Give a named person access to a folder or document, take it back later, or keep one person out of a single document.
Version history
Each upload of a revised file is kept as a numbered version you can still download.
Private, checked downloads
Files are stored privately and can only be opened through a short-lived link, given after the person's access is checked.
Confidential case folders
Disciplinary evidence sits in its own folder, managed only by people who handle cases, and the employee concerned cannot open it.
What's included
Everything in Documents
- DocumentsUpload, version, share, search and download HR documents, with a full history of who did what to each file.
- FoldersFolders for the company, each unit and each employee, with administrators who follow the structure and can be changed by hand.
Who uses it
Each person sees their part
HR
Upload and organise employee and company documents, and decide who else may see them.
Managers
Look after their unit's folder and the documents for the people in it.
Employees
Open their own folder and the documents and letters that have been shared with them.
Administrators
Choose who administers each folder, and grant or remove that role for named people.
Try Documents with your own people.
The free trial opens every module for a month.